在线国产一区二区_成人黄色片在线观看_国产成人免费_日韩精品免费在线视频_亚洲精品美女久久_欧美一级免费在线观看

您現在的位置: > Language Tips > Survival English > Business English  
 





 
匯豐銀行商務寫作教程(9)
[ 2007-05-23 10:07 ]

怎樣讓你的商務信件寫得完整、連貫,不會讓客戶看了之后還不是很明白你的意圖?這節課我們就來學習怎樣讓信件完整、連貫。

Being Complete: Why Do It 

You've learned that you need to revise your writing 5 times to get results. You're going to begin revising by looking at being complete. You'll look at the other "Cs" in the next chapters.

You'll learn how to check your documents to make them complete.

What do you think a complete document contains?

When you revise your writing to make it complete, you make it easy for your reader to respond. The reader doesn't need to look for missing information.

You'll also help the reader save time; they don't need to read irrelevant information.

Therefore, a complete document contains

  • all that the reader needs to know
  • only what the reader needs to know

Being Complete: How To Do It 

How do you know that your letter is complete?

You need to ask yourself two questions:

  • What is the structure of the letter?
  • What should I include in the content of the letter?

Usually, when you want to check if your letter is complete, you begin by looking at the structure of the letter.

A business letter contains 5 parts. The proper arrangement of these 5 parts is S-O-F-A-R.

  • Salutation
  • Opening
  • Facts
  • Action
  • Remark

STRUCTURE 

Check the structure of the letter below. Try to identify the five parts of the letter.

 

Ms Fiona Green

100 Clearwater Bay Road

Sai Kung NT

22 April 200X

Dear Ms Green

PPS

I refer to your recent communication, and for your information please be advised that the PPS details and application form were sent to you at an earlier date. Thank you for your kind attention.

Yours sincerely

Clever Man 

Is the structure of the letter complete?  

One part is missing from the letter. What is it?

A (for Action) is missing. In other words, the writer did not include the reader's response. That's why the reader will not know what to do after reading the letter.

You can check to see if your letter is complete by looking at the structure - or outline - of your letter. If one or more parts is/are missing, your letter is not complete. So, it needs to be revised.

There is, however, another way to check to see if your letter is complete.

CONTENT 

You can also check the contents of the letter to see if it is complete. You can do this by comparing the contents of your letter with the plan you wrote earlier in the Writing Process.

What should be included in the contents of your letter?

  • the writer's purpose
  • the reader's response
  • all and only the information the reader needs.

Look at Clever Man's letter again. Try to identify the writer's purpose, the reader's response and the information the reader needs.

What is missing from Clever Man's letter?

The writer has stated his purpose: he is "advising" the reader. The writer has also given the reader some information: he notes that the "PPS details and application form were sent". But the writer does not tell the reader what to do. So, the reader's response is missing.

As a result, the reader had to phone Clever Man to find out what she should do. He told her to fill out the form and return the application form to him.

Try to revise Clever Man's letter to make it complete. On a piece of paper, write what you think the reader should do. Then decide where you should place this reader's response in the letter.

Suggested answer:

Ms Fiona Green

100 Clearwater Bay Road

Sai Kung NT

22 April 200X

Dear Ms Green

PPS

I refer to your recent communication, and for your information please be advised that the PPS details and application form were sent to you at an earlier date. Thank you for your kind attention.

Yours sincerely

Clever Man

 

You've checked the structure and the contents. As a result, you had to revise the letter by adding a sentence.

Now the letter should be complete. However, there's one more thing you can do to check if a letter is complete.

You can use the "5W1H method". Do you remember this method? (You learned it in Chapter 1.)

The "5W1H method" involves asking the 5W and 1H questions, ie

Who? What? Why? When? Where? (5W)

How? (1H)

You should use this method whenever you write to

  • request action or information
  • provide information.

This will help you make sure that you include all and only the information that the reader needs.

(來源:中國物流論壇 實習生江巍 英語點津 Annabel 編輯)

我要學習更多商務英語

 
 
相關文章 Related Stories
 
匯豐銀行商務寫作教程(8) 匯豐銀行商務寫作教程(7)
匯豐銀行商務寫作教程(6) 匯豐銀行商務寫作教程(5)
匯豐銀行商務寫作教程(4) 匯豐銀行商務寫作教程(3)
匯豐銀行商務寫作教程(2) 匯豐銀行商務寫作教程(1)
         
 
 
 
 
 
         

 

 

 
 

48小時內最熱門

     

本頻道最新推薦

     
  “毛毛雨”怎么說
  汽車“爆胎”怎么說
  辦公室會話:失眠
  匯豐銀行商務寫作教程(8)
  有車一族實用表達

論壇熱貼

     
  "去中國化"怎么翻譯?
  禮儀小姐,是哪個詞啊
  “戶型”怎么說
  快快加入“凈臉兩周年特別活動”
  英語點津開博客,大家覺得怎么樣?
  立此存照(4):上海市政府網站






主站蜘蛛池模板: 日韩一区二区在线免费观看 | 亚洲一区二区三区四区五区午夜 | 久久久夜夜夜 | 国产日韩一区二区 | 亚洲成人精品av | 色欧美片视频在线观看 | 狠狠se| 久久精品极品 | 欧美成年网站 | 日韩性网站 | 久久美女| 欧美一级片在线看 | 精品一区二区6 | 亚洲v在线| 国产精品国产精品国产专区不卡 | 国产精品免费av | 欧美精品1区2区 | 国产一区二区三区久久久 | 中文字幕一区二区三区不卡 | 欧美日b| www.av视频| 麻豆精品久久久 | 久久夜夜| 中文字幕亚洲第一 | 在线日韩欧美 | 亚洲精品久久久久国产 | 91免费国产 | 天天爱天天操 | 亚洲欧美一区二区三区久久 | 美女超碰在线 | 欧美日韩在线不卡 | 亚洲精久久 | 午夜av在线播放 | 91一区二区在线观看 | 成人国产精品免费观看 | 99久久久无码国产精品 | 9色porny自拍视频一区二区 | 狠狠做深爱婷婷久久综合一区 | 精品国产31久久久久久 | 一区免费在线观看 | 美女一级a毛片免费观看97 |